A video conference allows members of remote boards to view each other even on different kinds of devices. Nonprofits can choose from a wide range of low-cost or free video conference platforms for their meetings, including Zoom, GoToMeeting, WebEx and Google Meet. Nonprofits can also utilize a board-management software with a meeting interface to allow remote participation without leaving the platform.

While most discussions in the meeting are conducted via audio, the ability to see faces can encourage more interactive and interactive meetings. To ensure that everyone is heard, have the chair call on board members who haven't spoke and limit the number of people speaking at one time. This ensures that the discussion doesn't become concentrated by one person, and allows for a more balanced decision-making process. To cut down on background noise make sure that everyone turns off their phones and use the mute feature when not talking.

Some directors are not familiar with a virtual meeting space and are hesitant to speak out and hinder their participation and the effectiveness of the meeting. This can be solved by providing an easy-to-use meeting interface, and offering a training session to familiarize participants with the software and encouraging them to practice prior to the actual meeting. The board can also establish an agenda that is strictly controlled and restricts the duration of each item to ensure the meeting runs efficiently and the desired outcome is reached. Board members can highlight documents on their computers and board portals make notes to enhance their engagement and speed the meeting. They can share their annotations with their members to enhance collaboration and the quality of their meeting minutes.