A board of directors is an excellent way to ensure that your business is properly managed and decisions taken in a fair, transparent manner. But in order for the board to be effective, it's crucial that all members are actively engaged and attend every meeting. Poor meeting attendance causes the loss of productivity and can lead to a decline of effective leadership. Here are a few tips that can aid you in improving your board of directors meetings.

Plan ahead: Ensure that all board members have received pertinent documents, such as financial statements, reports, and background materials prior to the day of the meeting. This will allow them to be prepared with thoughtful questions. By sending information ahead of time, board members the chance to check their schedules and make sure they can attend.

Start on time: Begin your meeting by making a brief call to start the meeting and confirm quorum. This will demonstrate to the board that it respects everyone's time.

Establish a clear system to make decisions: A clear process to make decisions helps keep the discussion on track and keeps diverting or causing disruption to the discussion.

Encourage active participation. It isn't easy to create a space in which everyone is comfortable sharing thoughts and insights. Chairpersons can play an important role in promoting participation by inviting input from both sides and helping to facilitate read new article at boardroomsite.com an open and constructive discussion. They can also set the ground rules for discussion to ensure that the discussion is concise and has equal time for all participants.