Board Meeting Online allows a group to meet online without having to cancel meetings or travel far distances. It can be used by companies, nonprofits, and other organizations to discuss the mission, vision, and policies of the company as well as set policies to help achieve those goals. The process is typically carried out via video conference and software suites. The software lets you keep track of all board decisions online.

While the convenience of the virtual board meeting may be appealing, it could result in less effective discussions and more paperwork for the company. But, following a few simple guidelines for conducting an online board meeting will ensure that it is as productive as possible. This includes making sure that the participants have a stable Internet connection, adequate lighting in the space where they will be attending the meeting, and that their phones data room software are on vibrate mode (ringtones can disrupt the meeting). Another suggestion is to make sure that everyone is able to see each other clearly and that the software permits the use of graphs and charts. It is also recommended to limit the duration of every meeting to a minimum of one hour as fatigue can cause attendees to lose focus and be disengaged. It is also recommended to incorporate breaks in the meeting schedule so that attendees can rest and re-energize their energy levels.